How to Ensure the Security of Confidential Documents During Shipping

For businesses that deal with sensitive and confidential documents, ensuring their security during shipping is a top priority. Medical records, legal documents, financial information, and other sensitive materials are often shipped locally or across the country to share with clients, laboratories, partners, and other associates within your network. Although growing technology has helped with the speed of these shipments, it has also increased the potential for security breaches. By trusting a reliable, professional courier, using protective packaging, including tracking options and other secure shipping methods, you can ensure the protection of your most confidential documents. In this blog, we will discuss how to follow each of these steps to protect your packages during the entire journey to their destination.

What is the Best Packaging to Use for Confidential Documents?

Secure packing materials can help prevent your confidential documents from being accessed, damaged, or lost during shipment. Choose envelopes or boxes that are sturdy enough to avoid getting crushed and offer some level of waterproofing. Use bubble wrap, packing peanuts, or other cushioning materials to pad the space around the documents to reduce shifting and bending during transport. Another option you can consider is tamper-evident packaging, which will leave a visible mark if the package has been opened without authorization. Additionally, special security tape or labels can be used to seal the package and provide visual evidence of any tampering.

Partner with a Professional Commercial Courier to Ensure the Safety of Sensitive Packages

When shipping confidential documents, hiring a professional courier service can ensure that your packages are being handled with utmost care and security. At Xpressman, we offer custom shipping services tailored to fit the needs of your business. Whether you are a medical supplier or a law firm, our highly trained and certified drivers will handle your packages with the highest level of confidentiality.

Follow Live Location with GPS Tracking & Delivery Confirmation

For an added layer of security, choose a courier service that offers GPS tracking and delivery confirmation. With real-time location updates and delivery notifications, you can track your packages every step of the way, from the moment they are picked up to the moment they are dropped off. You can also check the status of your packages at any time to follow their journey and ensure they safely reach their final destination.

Request a Signature Requirement for Delivery

Once your package has reached its final stop, you want to make sure that it is handed to the intended recipient. By requesting a signature requirement for delivery, you can ensure that only authorized personnel receive your top-sensitive documents. When shipping with Xpressman, you can request a signature requirement for delivery and receive a digital copy of the recipient’s signature as proof of delivery. This added protection will allow you to have total confirmation that your confidential documents have reached the right hands.

Get a Free Instant Quote on Legal, Medical, & Confidential Shipping Services Across the East Coast with Xpressman Trucking & Courier

At Xpressman Trucking & Courier, our top priority is the secure and timely delivery of your confidential documents. With our custom shipping services across Massachusetts, New York, Florida, and the East Coast, you can trust that your packages are in experienced and professional hands no matter how far they need to travel. We also offer GPS tracking and proof of delivery for your records to give you extra peace of mind during the entire process. To learn more about our commercial courier services based in Randolph, MA, and get a free estimate, call us at 781-836-4614 or request an instant online quote!